Top 5 Event Planning Tips!

  1. Time

Make sure to plan as soon as you can, giving yourself enough time is essential for successful event planning. If you are planning for a large-scale event, realistically it is ideal to plan 4-6 months in advance. Smaller events may need at least 1 month to plan. Use your time wisely, make sure that all vendor contracts are completed a few weeks before the event. Vendoirapp will allow you to keep track of your upcoming events and allow you to plan with ease.

  1. Flexibility

Event planning isn’t always going to be straight forward, things are going to change throughout the course of it. Ensuring that you’re flexible to any sort of change such as a change in event times, locations, or type of event you’re hosting, being flexible is key to meet changing demands.

  1. Negotiate

Every event will have unforeseen costs, so it’s a good idea to negotiate with your vendors for the most suitable price. Keep your budget in mind when looking for potential vendors, negotiating 5-10% lower is reasonable. Vendoirapp makes this an easier process as you can directly message and communicate with vendors through our app.

  1. Delegate

Don’t try to plan an important event all by yourself, it’s always useful to have more helping hands! Break up various elements of the event into sections and assign a section to each member of your team. With everyone having their own responsibilities this will decrease your stress and you won’t feel as overwhelmed.

  1. Budget

When planning for an event it is easy to let spending spiral, so having a budget in place and sticking to it firmly is crucial. You can budget easily through our app and see how much you’re spending. Make sure to stick to your budget and have money set aside should anything crop up last minute.

Let us know if you found these tips helpful, happy planning!


These are great tips that will help everyone in planning an event, I am excited to see that they all form part of our customer Journey which will help address organisers’ pain points. Well done @eva.liu and thanks for sharing.